New employee, what to do?

Admin checklist for when someone new joins. The items make sure the new person can record reports cleanly from day one and that those reports land in the correct approval structure.

Checklist

1. Check the approval structure and assign if needed New employees automatically land in the default structure (employees → managing director). If the person should be in a different structure, assign manually, ideally from the start of the contract. Details under Approval structure.
2. Personal working hours (if different from the default values) The company-wide default working hours apply automatically. If the person's hours differ (e.g. part-time), store personal values. More under Working hours.
3. Check additions / supplements Where needed, assign employee-bound additions (e.g. on-call lump sum) to the person.
4. Grant access to the mobile app Employees need the mobile app for reporting on the go. See Mobile app.
5. Clarify deputy (for people with approval duties) If the person approves themselves, assign a deputy or keep an eye on the entry.

Pitfall: default structure

The most common mistake: an employee is technically created, reports happily, and the reports flow into the default structure instead of the matching team structure. Result: the wrong approvers receive the reports or they get stuck. Assign right at the start.