Rule checks and GAV special features
codeto report automatically checks reports against rules so that errors are detected early and week closures run correctly.
Warnings and errors
- Warning: report or week can be forwarded or closed but should be checked.
- Error: report or week cannot be closed until the issue is resolved.
Recording times
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From-to: Enter start and end time per work block. Map breaks as separate blocks, do not include them in the block.
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Example: 08:00 to 12:00 and 13:00 to 17:00 (break 12:00 to 13:00).
Rule check, from to
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Duration: Enter the effective working duration, breaks are already deducted. codeto report calculates start and end itself.
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Hours per day: With "+" time is added at the end of the last block, with "-" it is subtracted.
Hours per day, plus/minus
Daily rules
- Maximum work duration per day (error): no more than 24 h per day.
- Maximum absence duration per day (error): absences must not exceed the daily target time. Paid public holidays reduce the target time according to the stored percentage.
Minimum breaks
Warning if the break falls below these thresholds:
| Work duration | Minimum break |
|---|---|
| from 5:30 h | 15 minutes |
| from 7:00 h | 30 minutes |
| from 9:00 h | 60 minutes |
Weekly rules
- Maximum work duration per week (warning): weekly working time must not exceed the contractual frame (pro rata).
- Target hours deviation (warning): significantly deviating days are flagged.
- GAV reference (warning): planned working days without bookings and without holiday are flagged. When closing the week with open target hours, a warning appears that a GAV reference will arise.
Notes on absences
- Documentation note (info): For certain absences, proof is required from a number of consecutive days, codeto report points this out.
- Max. absence per day: must not exceed the daily target time (e.g. no 9 h absence with 8 h target).
Special rules
- Compensation (error): compensation absences must not exceed the overtime balance.
Profit-sharing and management employees
Profit-sharing and management employees generally do not work overtime in the sense of the GAV. Their additional work is covered by their salary or their profit share.
codeto report has no dedicated category for these employees. What matters instead is whether overtime is enabled in the valid contract. This setting is taken from the HR system for each contract period.
Overtime disabled (typical for profit-sharing and management employees):
- Automatic additions from rules are not created, even if they are configured for the company.
- At week closure, deviations from the target hours are shown without a warning about a GAV reference.
Overtime enabled (standard case):
- Automatic additions from rules are created as configured.
- At week closure, the usual overtime and GAV rules apply.
If the contract does not specify the setting, codeto report treats overtime as disabled. Make sure the setting is set deliberately for every contract period so that additions and week closure work as expected.
The setting has no effect on scheduling in codeto plan.
Symbols in the interface
- Red exclamation mark: rule violation present.
- Lock symbol: write protection (e.g. forwarded or week closed).