Absences and public holidays
The GAV governs holiday entitlement, public holidays, paid short absences and the waiting day for illness. In codeto report these requirements are mapped through absence types and the public holiday configuration.
Public holidays
According to Art. 30 and 31, nine federal or cantonal public holidays per year have to be compensated, provided they fall on a working day. The employer's company premises are authoritative.
Standard list in accordance with Art. 30.2: New Year's Day, 2 January, Good Friday, Easter Monday, Ascension Day, Whit Monday, 1 August, 25 December, 26 December.
The configuration is described under Public holiday configuration.
Public holidays have to be recorded anew every year, there is no automatic import. Without complete public holidays the target hours are wrong, and with them the overtime balance.
Relevant in practice:
- The percentage determines which share of the target time is booked as a paid public holiday. 100 % corresponds to the full target time.
- Record non-compensated public holidays with 0 %. They appear in the calendar but do not generate any hour booking.
- Bridge days have a target time stored just like normal working days. Unlike public holidays, however, no hours are booked automatically for them. If the day is to be balanced through vorholzeit, this cannot be automated in codeto report and has to be maintained manually, see Overtime, excess time and vorholzeit.
Holiday
The holiday entitlement under Art. 29 depends on age:
| Age | Entitlement |
|---|---|
| up to the age of 50 | 27 days |
| from the age of 50 | 30 days |
The calendar year in which the age is reached is authoritative.
codeto report keeps the holiday balance but does not calculate the entitlement from the age. The annual entitlement comes from the HR system. When an employee reaches the age of 50, the adjustment to 30 days has to be initiated there.
The reduction under Art. 29.6 for more than two months of absence is also not automatic.
Maintaining the values manually in codeto report is currently not possible. It will follow with the activation of the balances, see Balances.
Paid absences under Art. 32
The GAV provides for paid short absences. For clean reporting, a separate absence type per reason is recommended:
| Reason | Paid days |
|---|---|
| Marriage | 2 |
| Paternity leave | 10, pro rata for part-time work |
| Death of a spouse, children or parents | 3 |
| Death of other relatives living in the same household | 3 |
| Death of other relatives not living in the same household | 1 |
| Army recruitment or discharge day | 1 |
| Moving house, at most once a year | 1 |
| Care for a sick child up to 15 years, with a medical certificate | up to 3 per case of illness |
The absence types are created in the Absence management.
For each absence type you can define whether a request is required and from how many consecutive days evidence is demanded. This is useful for absences requiring a medical certificate.
Waiting day for illness
According to Art. 37.7 the first day of illness is not paid, even with a medical certificate. Apprentices are exempt from this.
codeto report has no automatic waiting day calculation. The first day of illness is not treated as unpaid on its own.
A workable approach: keep two separate absence types, for example "Illness waiting day" without continued salary payment and "Illness" for the subsequent days. The assignment is made during recording or during the check by line managers.
Please note: if the illness starts on a Saturday, Sunday or public holiday, the waiting day falls on that day.
Checklist for the start of the year
- Record the public holidays of the new year in full.
- Check holiday entitlements, in particular for employees who reach the age of 50.
- Check absence types for completeness against Art. 32.
- Set out vorholzeit for bridge days in writing (Art. 26). It is kept outside codeto report.